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Administrator of Central Medical Records
TGH Imaging

Location: Tampa, Florida
Work Setting: Other
Job Function:
HIM Manager/Supervisor
Job Type:
Full-Time

Introduction

Established in 1994, TGH Imaging, formerly known as Tower Radiology, is one of the largest outpatient radiology practices in West Central Florida, with 21 locations in four counties. The new name marks Tampa General Hospital‘s complete purchase of Tower Radiology, expanding its statewide outpatient sites to 84, including primary care, urgent care, rehab, cancer care, surgery, and imaging. After decades of working closely, the purchase officially combines industry expertise and the drive to deliver world-class care through innovation to enhance the quality and coordination of outpatient care while achieving the optimal patient experience. TGH Imaging holds accreditations in all imaging modalities by the American College of Radiology (ACR), is an ACR Breast Imaging Center of Excellence, and is a designated ACR Lung Cancer Screening Center. For three years, TGH Imaging has been the Tampa Bay Times, People’s Choice Best of the Best Mammogram Center in Tampa. TGH Imaging offers specialized services such as 3D mammography, weight-bearing open MRI, cardiac MRI, wide-bore MRI, low-dose CT lung screening, PET/CT, and 64-slice CT. All exam interpretations are by board-certified radiologists that hold additional certifications in imaging-focused subspecialties and participate in the academic missions of research and teaching by serving as faculty and staff for USF and FSU Colleges of Medicine in the Departments of Radiology. TGH Imaging’s mission is to provide the highest quality screening and diagnostic radiology services to patients and providers in our community within a safe, compassionate, professional, and technologically advanced environment.

Job Description

The Administrator of Central Medical Records is the authority for release of information services for assigned areas within TGHI. Serves as subject matter expert (SME) responsible for ensuring the legal medical record is complete and accurate. Plans, organizes, and manages the daily operations for the Release of Information (ROI) and Courier departments to ensure compliance and to meet the standards set by the organization and regulatory agencies. Responsible for performing job duties in accordance with the mission, vision, and values of Tampa General Hospital Imaging.
Essential Duties and Responsibilities include the following. Other duties may be assigned as needed.
· Records Custodian for any designated service areas or departments at TGHI
· Directs the release of medical records including imaging studies from TGHI
· Represents TGHI in legal proceedings pertaining to medical records
· Ensures compliance with all federal and state regulations regarding access and disclosure of medical records
· Serves as primary ROI consultant and advisor to TGHI service areas.
· Responsible for daily ROI, Courier and HIM operations to include Imaging Report Distribution.
· Defining, updating, and maintaining the Legal Medical Record.
· Validates and authorizes external Electronic Health Record (EHR) access for ROI purposes
· All personnel actions, including mentoring, coaching, hiring, performance and conduct issues
· Identifies gaps in policy and procedure, then develops, maintains, and enforces policies and procedures that support standard and best ROI practices.
· Identifies gaps in ROI training and education, then develops materials and resources for the department.
· Analyzes current and historical data alongside planned developments to forecast departmental resource needs and make budgetary recommendations
· Participates and plans in projects related to ancillary systems, acquisitions, and expansions.
· Monitors and responds to short and long term departmental budgetary and productivity reports, data and analyses
· All other duties as assigned.
Education / Experience / Knowledge
· Associate’s degree, strongly preferred
· Registered Health Information Technician or Registered Health Information Administrator, preferred
· Certified in Healthcare Privacy and Security and AHIMA ROI Micro credentialed, preferred
· Preferred; 10 years of ROI specific experience with at least 5 of those years in a leadership role within a health system or acute care environment.
Skills / Abilities
· Knowledge and expertise in federal regulations, statutes, medical facilities policies, and other laws relating to patient confidentiality, release of information, and HIPAA.
· Knowledge and expertise required to implement policies and procedures, evaluate effectiveness of release of information processing procedures, and update accordingly to ensure compliance with governing regulations and policies.
· Knowledge and expertise of the health system’s applications needed to define, update, and ensure the integrity of the legal medical record.
· Ability to create, generate, and analyze reports from multiple applications for monitoring budget productivity metrics, staff productivity, ROI volumes, and staffing requirements. Professional verbal and written communication skills.
· Advanced deductive reasoning and problem solving skills.
· Advanced analytical skills necessary to research, identify, and propose solutions to complex scenarios.
· Demonstrates general knowledge in all aspects of Health Information Management and how it relates/impacts other Revenue Cycle workflows/departments

Compensation/Benefits

  • 401(k)
  • 401(k) matching
  • AD&D insurance
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Flexible spending account
  • Free parking
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid jury duty
  • Paid orientation
  • Paid time off
  • Pet insurance
  • Referral program
  • Uniform allowance
  • Vision insurance
  • Wellness program

Instructions for Resume Submission

Please submit resume to: lballengee@tgh.org

Posted: June 26, 2024 at 6:31 PM
Post ID: 88413

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