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Health Information Manager

Location: Fitchburg, Wisconsin
Work Setting: Long Term Care
Job Function:
HIM Manager/Supervisor
Job Type:


Illuminus is seeking a highly organized person with strong time management skills and health information knowledge to join our team as a Health Information Manager. In this role you will responsible for overseeing and managing all health records and processes of the organization’s health care residents including Home Health, Hospice, Skilled Nursing or Assisted Living through a designated electronic medical record platform. This role is located onsite at our corporate office in Fitchburg, WI and will travel one day a week.

Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting.

The people of Illuminus are not just our colleagues, our employees, our residents—they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all.

Job Description

Maintains and actively promotes effective communication with all individuals.
Maintains a positive image of the entity in the community keeping in alignment with our mission, vision, and values.
Maintains a current knowledge of all applicable local, State and Federal regulations governing health records.
Assist in the development and execution of policies and procedures related to medical records.
Hire, train, conduct performance evaluations, coach and supervise all health information staff.
Oversee and direct the diagnosis coding procedures to reflect an accurate indexing of all diseases, according to the current accepted coding system.
Manage the health record processes of admission and discharge.
Oversee the individual medical appointment scheduling and transportation coordination.
Partner with external stakeholders for outside services including ancillary services (Dental, Audiology, Optometry, etc.) and paper shredding services.
Coordinate and maintain relevant audits of the health record. Report audit results and opportunities for improvement to relevant stakeholders.
Maintain, analyze, and discard all health records, following policies. Ensure a system for health records is organized, accurate, and complete.
Notification and monitoring of physician visits and provider order signatures for compliance.
Maintain a current knowledge of the medical record field by attending workshops, seminars, networking sessions, etc.
Manage the entity’s Medical Record Release of Information requests to insurance, legal and governmental representatives.
Maintains census records.
Responsible for on-call services, as assigned.
Performs other duties, as assigned.

Required Qualifications

Three (3) years of related experience, with at least one (1) year of coding experience.
Commitment to quality outcomes and services for all individuals.
Ability to relate well to all individuals.
Ability to maintain and protect the confidentiality of information.
Ability to exercise independent judgment and make sound decisions.
Ability to adapt to change.

Preferred Qualifications

Formal or informal leadership/supervisory experience preferred.

Education Qualifications

Health Information Management degree.


We offer a comprehensive benefit plan including health, dental, vision, short and long-term disability, 401k, and paid time off.

Instructions for Resume Submission

If you are a highly motivated individual with a passion for people and a desire to make a difference, we encourage you to apply for this exciting opportunity. We offer competitive compensation, benefits, and professional development opportunities.

We invite you to apply today or visit our website for more information. We’d look forward to meeting you!

Apply Online:

Posted: March 11, 2024 at 3:06 PM
Post ID: 85874

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