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HIM Director
Poplar Springs Hospital

Location: Petersburg, Virginia
Work Setting: Behavioral/Mental Health
Job Function:
HIM Director/Privacy Officer
Job Type:


Poplar Springs Hospital is a 183 bed acute care and residential facility. For more than 30 years Poplar Springs Hospital has been guided by its mission of helping those who need the full continuum of behavioral health services. Our facility offers behavioral and psychological treatment for adults and adolescents through our acute programs, adolescent residential programs, as well as programs for active duty military. Poplar Springs Hospital is located in Petersburg, Virginia, 20 minutes south of Richmond and 50 minutes north of North Carolina. Situated on 25 acres, our serene, nature-like setting offers our patients a sense of calm and peace. We offer families hope through a nurturing environment for adults and adolescents to flourish in their environment.

Job Description

The Director of Health Information Management Services is responsible for directing the activities of the Health Information Management Services Department in the management and maintenance of all patient medical records information, ensuring compliance will all state and federal laws, rules/regulations of licensing agencies and within JCAHO standards for the quality of patient care. Direct the Health Information Management Service Department within all standards established by regulatory and licensing agencies. Consult with management, administration, and medical staff to ensure that all patient records are maintained within standards established by licensing agencies. Maintain confidentiality of medical records, ensuring the release of files and/or records to only appropriate and authorized authorities. Inform all facility staff of confidentiality policies pertaining to medical records, and remain current on all laws and regulations regarding confidentiality of patient/medical information.Direct department staff members, ensuring effective organization and completion of. Ensure effective departmental staffing, which may include hiring, firing, and maintaining staff rosters relative to changing facility needs. Monitor the accuracy and appropriate maintenance of medical records on every patient, ensuing compliance with rules and regulations of state agencies, Joint Commission on Accreditation of Health Organizations, and Medical Staff Bylaws. Function as a liaison with other hospital facility Health Information Management departments.Respond to inter-departmental and external inquiries and questions. Oversees all subpoenas and other legal requests pertaining to medical records. Monitor the coding of all discharged patient charts, and abstract all pertinent patient information for forwarding to state agencies, as required. Coordinate the preparation and/or revisions to medical record, forms, ensuring compliance with all requirements of JCAHO, applicable state and federal laws, Bylaws and Rules/Regulations. Chairs the Health Information Management Forms Committee and/or submit all forms to the Health Information Management Records Committee for review. Prepare as requested statistical reports for administration. Participate in, or lead various management and/or committee meetings as assigned. Assist in the abstraction and analysis of data from the medical record for medical care evaluation studies, patterns of patient care and Performance Improvement. Monitor the quality of the transcription services offered by the department, to ensure accuracy and timeliness. Remain current and up to date on all laws regarding Health Information Management. Ensure the continuous professional development of self and staff, by attending professional meetings, seminars, and training. Meet the requirements of the American Health Information Management Association in assuring not only active accreditation but a means of keeping abreast in the ever-changing field of Health Information Management Services. Identify the educational needs of the Department Staff, the Professional Staff and other personnel and assist in the planning and teaching of classes as needed. Demonstrate a professional attitude and support the objectives of the facility’s guest relations philosophy through internal and external communications and interactions with all levels of staff, patients, family members, guests, and community and referral sources. Adhere to facility, department, corporate, personnel, and standard policies and procedures. Attend all mandatory facility in-services and staff development activities as scheduled. Adhere to facility standards concerning conduct, dress, attendance, and punctuality. Support facility-wide quality/performance improvement goals and objectives. Acts as the facility’s Privacy Officer. Maintain confidentiality of facility employees and patient information. Able to abstract ICD 10 codes accurately for inpatient/outpatient accounts. The essential job functions of this position are not limited to the duties listed above.

Required Qualifications


A minimum of three (3) years’ supervisory experience in health information management is required, with direct experience in a health care psychiatric facility preferred. Thorough knowledge of medical records, release of information, ICD 10 coding Inpatient/Outpatient, the coding rules and regulations and DRG assignments and state and federal regulatory standards required.

Certification accreditation as a registered Health Information Administrator (RHIA), or Registered Health Information Technician (RHIT), as determined by the American Health Information Management Association (AHIMA).


Education Qualifications

Education: Associate’s Degree (RHIT) or Bachelor’s Degree (RHIA) in Health Information Management

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Posted: September 23, 2021 at 12:37 PM
Post ID: 63101

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