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Records and Data Integrity Unit Supervisor
Colorado Department of Public Health and Environment

Location: Denver, Colorado
Work Setting: Non Provider Setting, Other
Job Function:
HIM Manager/Supervisor, Information Governance, QA / QI / QM, Release of Information Specialist, Other
Job Type:
Full-Time
Salary Range: $6528 monthly

Introduction

Make a real difference . . .
Do you have a passion and drive to apply your talent to create a better Colorado? Are you looking for a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a fantastic position that makes a direct impact on improving the lives of Colorado citizens. Our mission is to protect and improve the health of Colorado’s people and the quality of its environment.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, the Cherry Creek Shopping Center, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

  • Employee wellness programs and facilities
  • Extensive internal professional development opportunities on a wide variety of subjects
  • Bike to work programs, including access to storage lockers and bike racks
  • Distinctive career advancement opportunities throughout the State system
  • Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
  • Medical and dental health plans
  • Paid life insurance
  • Short- and long-term disability coverage
  • 10 paid holidays per year plus generous personal time off
  • Mentoring program with opportunities for mentors and mentees
  • Tuition assistance for college level courses including Masters degree programs
  • Excellent work-life programs, such as flexible schedules, and
  • A variety of employee resource groups

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

Job Description

The Work Unit
This position is housed in the Center for Health and Environmental Data (CHED) which is comprised of six programs including the Office of the State Registrar of Vital Statistics. The Office of the State Registrar of Vital Statistics is responsible for the registration, stewardship and preservation of Colorado vital records. By statute, this data is confidential and must be protected from inappropriate access or use that could lead to fraudulent activity, including identity theft. This position is housed in the Records and Data Integrity Unit which exists to support the Vital Records program through

  • data integrity analysis and reporting,
  • the prevention of fraud through activities to protect the integrity,
  • the management of electronic content and document management systems, and the records and documents contained therein;

of all Colorado vital records (births, deaths, marriages, divorces, fetal deaths, and induced terminations of pregnancy) registered through the Colorado Vital Records Office and a statewide network of local registrars, county clerks, and data providers (hospital personnel, midwives, physicians, coroners, and funeral directors).

The unit seeks to enhance the quality of data by partnering with other units within the vital records program to provide assistance (such as training, presentations and documents) to data supplying entities such as hospitals, funeral homes, physicians, coroners, law enforcement entities and others. The unit also coordinates with vital statistics offices in other states and countries.

The Position
This new position serves as the unit supervisor of the Records and Data Integrity Unit. This position coordinates the Vital Records Office’s records and document management, fraud prevention and quality assurance activities including:

  • developing, analyzing, evaluating, auditing, implementing and providing training on all processes which control the creation, maintenance, security, and use of program documents and records.
  • compiling and analyzing data for activity and utilization reports.
  • applying legal requirements regarding confidentiality, access and retention of documents and official records.
  • developing policies and procedures for state and local vital records offices to address all aspects of the record and document life cycle.
  • investigating suspected fraud and potential criminal activity involving birth and death certificates.
  • providing assistance to citizens who have been victimized by fraud or identity theft involving birth or death certificates.
  • contributing to the program’s business continuity plan, disaster recovery plan, records retention plans, data destruction plans, etc.

Position is responsible for scheduling work and assigning priorities in a non-linear work environment.

Conditions of Employment:

  • A pre-employment criminal background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide the Colorado Department of Public Health and Environment Human Resources office with an official disposition of any charges.
  • On Call Status: Must be willing to be on-call in the event of an emergency (e.g. bio-terrorist attack, chemical attach, disease outbreak, or all hazards) and be required to report to work immediately at the regular or alternate location.  During this time, travel restrictions may be in place.
  • On Call Status: Must be willing to be on-call in the event the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location.  During this time, travel restrictions may be in place.
  • Must be able and willing to drive up to 5% of the time across the state for meetings and for conferences.

 

Required Qualifications

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

  • Graduation from an accredited college or university with a bachelor’s degree in Health Information Management, Business Administration,  Public Health, Health Management, Security Management, Analytics, or a degree major related to the duties of the position; AND
  • Four (4) years of professional experience in any or all of the following: content and document systems management, quality assurance/control, fraud prevention/analysis, or health information management. Experience must include program development which is developing work processes and ensuring quality assurance.

This experience must be substantiated within the Work Experience section of your application.  “See Resume” will not be accepted.  In addition, part-time work will be prorated.  A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable.)

Substitutions:

A combination of professional experience as described in the minimum qualifications above, which provided the same kind, amount and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor’s degree.

A master’s or doctorate from an accredited college or university in Health Information Management, Business Administration, Public Health, Health Management, Security Management, Analytics, or closely related degree may substitute for the required experience on year-for-year basis. A copy of your transcripts must be submitted at the time of application.  Unofficial transcripts are acceptable.

 

Preferred Qualifications

Preferred Qualifications and Essential Competencies:
The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:

  • Registered Health Information Administrator credential;
  • A Master’s degree in Business Administration, Health Information Management, Public Health, or other closely related health field;
  • Experience/knowledge in the Quality Assurance and Quality Control methods and systems;
  • Supervision experience;
  • Knowledge of records management for physical and electronic records;
  • Technical skills related to document management and security;
  • Experience with developing policies and guidelines related to records and document management, fraud and document security, quality assurance and control;
  • Experience with different health management systems and software;
  • Experience with Hyland Perceptive or other similar document content management system;
  • Experience/Knowledge with connecting/linking diverse electronic systems for data sharing and transmission including HL7 messaging standards.
  • Knowledge of laws, regulations, and standards for document maintenance and protection;
  • Excellent verbal, presentation and written communications skills; ability to adapt a style to fit diverse audiences of varying technical levels, and at various levels within an organization, in groups and individual settings;
  • Critical thinking skills, specifically, the ability to approach problems creatively, in order to develop effective and efficient solutions to complex, interpersonal, process, and systemic challenges;
  • Self-driven; the passion and ability to dive into the work and accomplish tasks within established timeframes;
  • Self-efficacy, flexibility and adaptability; high tolerance for ambiguity and ability to perform research to identify appropriate courses of action.

Education Qualifications

Minimum Qualifications
Graduation from an accredited college or university with a bachelor’s degree in Health Information Management, Business Administration,  Public Health, Health Management, Security Management, Analytics, or a degree major related to the duties of the position

Preferred Qualifications

  • Registered Health Information Administrator credential;
  • A Master’s degree in Business Administration, Health Information Management, Public Health, or other closely related health field;

Compensation/Benefits

Salary: $6,528.00 Monthly
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.  Please click the following link for detailed information:  www.colorado.gov/pacific/dhr/benefits

Please note that each agency’s contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the “Print” icon.

Instructions for Resume Submission

A complete application packet must include:

  1. A completed State of Colorado application.
  2. If using education to qualify, or to demonstrate completion of preferred coursework, a copy of your college/university transcripts. Transcripts can be attached to your CO Jobs application. Late transcripts will not be accepted.
  3. A cover letter that outlines how your experience and education aligns with the minimum and preferred qualifications.
  4. Answers to supplemental questions (See online Application)

The Selection Process:

  1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
  2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.  Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
  3. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

APPEAL RIGHTS:

Appeal Rights: If you receive notice that you have been eliminated from consideration for the position or that as a result of no longer being considered, you were discriminated against, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. If an applicant seeks to have an allegation of discrimination reviewed by the Board, that person must file an appeal (petition for hearing) within 10 days of the action or receipt of any final written selection decision. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

E-Verify:  CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the  person to complete an employment assessment. To request an accommodation, please contact Britt Hoerauf by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Apply Online: https://www.governmentjobs.com/careers/colorado/jobs/2268453/records-and-data-integrity-unit-supervisor-2108

Posted: November 27, 2018 at 5:47 PM
Post ID: 33157

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