For those CSAs who will be using KnowledgeConnex for your online board election process, just wanted to remind you of the board election workflow process.
Step #1: Online Election Set-Up Form
You will complete the online board election set-up form. This kicks off the election process. The link to this online form can also be found in your board admin area.
On this online form, you will tell us important information about the election to include board positions on the ballot, deadline dates, election start/end dates, and more.
If you do not have all of the information needed to complete the form, you can “save and continue later” at the top of the screen starting on the second page . Please note that your request will not be sent to KnowledgeConnex until you SUBMIT your request.
Step #2: Call for Nominations
We have an online call for nominations form that your association can use to solicit for names for the ballot. We can send out email blasts for you that will include this link to the online call for nomination form.
Step #3: Slate
Once the ballot is determined, you will send us the board positions and candidates’ names so we can start working on the ballot.
Step #4: Candidate Bio
We have an online candidate bio form that you will provide to each of the candidates to complete.
The candidates have the option of providing a photo as well as bio information.
The candidate bio will be sent to KnowledgeConnex, and then our team will post the bio on the candidate bio page linked to the ballot.
These candidate bios will be viewed by the members while they are voting online.
Step #5: Eligible Voters Report from AHIMA
Please email us the most recent update of the AHIMA VLD-1 “Full Member Detail Report” which identifies the eligible voters at least 1 week prior to the start of the election.
Step #6: Review of the Ballot
We will send you the final ballot (with links to completed bios) for you to review prior to the start of the election. We will not start the election until you have reviewed and approved.
Step #7: Election Reminders and Access to Ballot
We will send out email blasts to eligible voters based on the frequency that you indicate on the election set-up form. Once the member votes, then recurring email blasts will not be sent to that member.
We will also post a link on your website homepage where members can access the ballot if they did not receive the email to vote.
The members will be required to enter their AHIMA IDs in order to access the ballot. If the users are not on your eligible voter roster that you provide to us, then they will not be allowed to vote.
Step #8: Election Results
Once the election ends, we will provide you with the election response rate, the response rate from the prior year election, and the aggregate election results.
No worries! We will help you through each step of the process!
As always, thank you for all that you do for our colleagues and profession.
Andrea Koppelmann, MS, RHIA
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